Complex Scheduling
Scheduling accounts with only a few employees is easy, but scheduling an account with hundreds or thousands of employees, positions, locations, temporary specials, and titles can become quite complex. With SchedFox the tasks become much easier.
List Sub-Sites by Divisions or Locations
SchedFox allows your managers to list the account name with sub-categories and descriptions. Various working locations can be listed under the account name. For example, accounts can be listed by parking lots, reception areas, back docks, president's office, Work Station # one and so forth. The address is displayed for each location.
List Sub-Sites by Job Title Names
With SchedFox, job descriptions can easily be listed in sub-categories under your clients. Titles such as Account Managers, Post Supervisors, Clerical Positions, Concierges, Receptionists, Engineers and more can be listed to help identify schedule positions.
Specialize Shifts
SchedFox allows your manager to adjust to various complicated situations. Listed below are a few situations that SchedFox simplifies for your managers:
Adding Special Shifts
SchedFox program can help you with last minute changes, holidays and special assignments. SchedFox allows:
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Changing and adjusting last minute shifts.
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Changing shifts for late employees.
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Temporarily replacing employees on vacation.
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Deleting unwanted shifts at the last second.
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Adding and removing holiday shifts.
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Temporarily adding shifts.
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Creating ongoing special shifts.
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Adding a non-billable shift.
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Coordinating a split shift.
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Displaying Open Shifts
With SchedFox, filling open shifts is a breeze. Just a simple click of the mouse and all open shifts are displayed. Each open shift is displayed in red. The color coded squares alert the schedule managers that these critical shifts are open.
Audio and Visual Alerts
By adjusting the menu settings, SchedFox will notify the manager by giving both audio and visual alerts. The shift settings can be adjusted to notify your manager depending on the time intervals you desire.
Displaying Available Employees
Filling open shifts can be fun. SchedFox displays an availability list of all uncommitted employees. The availability list is displayed by the employee name and provides the days and hours that are open on the schedule. The employees can be listed by whether they are trained, have overtime or have immediate availability. The availability list may also be printed for mobile managers or dispatchers.
Filling the Open Shift
From the availability list, the manager will select the employee to fill the open shift. Then the manager will conveniently drag and drop the employee into the open shift. SchedFox program will ask if this is a permanent change to the master schedule or a temporary change to fill an open shift. Once that question is answered, the change is made automatically. It's fast, simple and easy.
Advance Availability List
For those shifts that require specially trained personnel, SchedFox's advance availability search is perfect. This option will display available employees by whether or not they are trained, certified, qualified or approved at a particular location. The availability list will not display employee names that are banned or restricted from a client's location.
Printed Schedule Appearance
SchedFox avoids confusion by printing employee schedules in two different formats. One format is an easy to read visual guide. This guide appears on their schedule in the same style as the schedule master. In addition to the visual schedule, the shift times and days are printed in a detailed data format.
Stuffing the Schedules
SchedFox prints scheduling in alphabetical order or by individual. The program generates the schedules to be printed in a format that is ready to stuff in window envelopes. Schedules can be printed weekly, biweekly or even daily.
Individual Schedules
When employees are assigned new schedules or need copies of lost schedules, SchedFox is ready to perform. Just click on the employee and then select the print schedule option. The employee's schedule will print on any ink jet or laser printer.
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